Privacy Policy


We respect and are committed to protecting your privacy. The Privacy Notice below lets you know how the personally identifying information (“personal information”) you provide us with when applying to the Oncology Academy is processed and used.


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By applying to the Oncology Academy, you choose to provide personal data including your name, e-mail address, telephone number and curriculum vitae to us as part of the application process, submitted to the Secretariat at

Oncology Academy will only use your personal details for the purposes of managing the Oncology Academy. This includes sharing applications with the Oncology Academy Scientific Steering Committee for their review, scoring and selection; sharing names and contact details with Debiopharm and affiliates (where applicable) to provide support for travel and accommodation to the training; retaining applicant details to cross check for repeat applicants; retaining alumni details to keep in touch and inform about future events/activities.

Oncology Academy will not sell, share or rent your personal information to others except with your consent; when we need to share the information to provide a service, you have requested; or to enable a third party to provide services to us and then only to provide those services. We also will disclose personal information to enforce our rights, to prevent fraud or when required by law, judicial process or other legal order to do so.

  1. What type of personal information is COLLECTED?

We’ll give you details about why we need your personal information and how we’ll use it before you begin. Most of the information we process is provided to us directly by you for the following reason: to capture your interest to attend or registration to an Oncology Academy organised meeting/event.

We use the information that you have given us to process your registration and/or organise logistical arrangements on your behalf such as, but not limited to, flights, accommodation, transfers and meals.

The lawful basis we rely on for processing this information is your consent.

  1. Information that you give us
  2. We might ask for your name and contact details, your qualifications, place of work, passport details, emergency contact details, and dietary requirements.

  3. Device information
  4. Devices are lots of things like:

    • your computer
    • your mobile
    • your TV
    • your tablet
    • your voice-enabled device

    We automatically collect some technical information from these devices and web browsers. This might include:

    • IP (internet protocol) address
    • device ID
    • app ID
    • vendor ID
  1. Where is information held?

We are strongly committed to keeping your information safe. Data will be stored in our secure server, a secure section of the Oncology Academy website and via email.


Oncology Academy will store personal data entered for 6 years for the purposes of retaining applicant details to cross check for repeat applicants and informing Oncology Academy alumni about future events/activities.

  1. E-mail Communications

You will receive email correspondence from us regarding Oncology Academy updates and related information for the meeting as well as future alumni events.

  1. Accessing and Updating Your Personal Information

You can ask us what information we hold about you by contacting the Oncology Academy Secretariat at: Please keep your information up-to-date by letting us know of any changes.

  1. Your rights

As a data subject, you have a number of rights. At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that Oncology Academy refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain

If you would like to exercise any of these rights, please contact the Oncology Academy Secretariat at:

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.

  1. Security

We maintain physical, electronic and procedural safeguards intended to protect against loss, misuse or unauthorized access to your personal information. Except as otherwise stated in this Privacy Notice, we restrict access to your personal information to those employees and contractors who reasonably need to come into contact with that information to provide information to you, and they may use it only for that purpose.

  1. Changes to this Privacy Notice

We may change our Privacy Notice from time to time so please check back periodically on the Oncology Academy website. This Privacy Notice was last updated in May 2023.

  1. Contacting Us

If you have any questions about this Privacy Notice please contact the Oncology Academy Secretariat at: